Budget markers
Your budget should not be a mystery.
Every company is different, but you should be able to place yourself before you even write to us. Here are the orders of magnitude for our most common engagements. Scope and price are settled before the work starts.
Budget markers
Starting point
The simplest place to start
Indicative budget
$2,500 to $4,000
Typical timeline · 1 to 2 weeks
A first automation on a real process in your company.
Discuss a first engagementFor example
Incoming email, PDF forms, repetitive data entry, handoff to your CRM, document generation or notifications. One specific manual task, handled end to end.
Process automation
Indicative budget
$4,000 to $9,000
Typical timeline · 2 to 4 weeks
A complete process reworked from one end to the other.
Discuss an automationFor example
Several chained steps, integrations between the tools you already use, human approvals where they matter, and documents produced automatically.
AI assistant or internal tool
Indicative budget
$9,000 to $18,000
Typical timeline · 3 to 6 weeks
A tool your teams open every day.
Discuss an internal toolFor example
Search across your internal documents, a team portal, role-based access, and a record of what the tool answers so it can be corrected.
Custom solution
Indicative budget
$18,000 to $35,000 and up
Typical timeline · 5 to 10 weeks
A business application built around how you actually work.
Discuss a custom projectFor example
Several kinds of users, integrations with your existing systems, the infrastructure that runs it, and the documentation your teams need to take it over.
If this first engagement leads to something larger, the work carries over into the rest of the project. You do not start from scratch.
Prices in Canadian dollars, before applicable taxes. No budget overrun without your approval.
Markers, not a rate card
Why ranges rather than a price.
Two companies describing the same need rarely have the same project. The number of tools to connect, the state of the data and the number of people who will need to approve change the work far more than the technology does.
These ranges cover our most common engagements. They are there to help you place yourself, not to price your project.
When a need exceeds the available budget, we do not cut quality and we do not stretch the scope. We deliver a self-contained piece first, useful on its own, that can be carried into the rest of the project.
The price does not change, the scope does. After a short scoping conversation, you get a firm price and a written scope before the engagement begins.
Before you choose
The questions you should be asking us.
They apply to us as much as to any supplier. If an answer stays vague elsewhere, that is a signal.
Who owns my data and my accounts?
OwnershipYou do. Accounts are opened in your name, and your data stays with you or with the host you chose.
Will there be monthly fees?
Recurring costsHosting, API and licence costs are quantified before the start and billed by their own provider. Optigm support is one-time or recurring, whichever you prefer.
What happens if I switch suppliers?
ReversibilityThe engagement covers the documentation, access and configuration someone else needs to take the system over. Ownership and reuse terms for the code are written into the contract, before the work starts.
Is my data sent to an AI?
Where data travelsIt depends on the solution, and some send nothing at all. What leaves your systems, which service receives it and for how long is documented and confirmed with you before it goes live.
Next step
Recognize your project in one of these?
Describe your situation in a few lines. We will tell you which range it falls into, or say plainly that it does not.